Unicef Nigeria Job Vacancy: Recruitment for Office Assistant

The United Nations Children’s Fund – UNICEF – works for children’s rights, their survival, development and protection. UNICEF Nigeria is recruiting for Office Assistants in Bauchi, Enugu, Kaduna and Lagos.
Under the direct supervision of the Administrative/Human Resources Assistant, will provide general office support to the operations of the respective Field Offices in order to contribute to office efficiency and smooth operations.
Office Assistant
Key Responsibilities:
Carry out the physical verification of non-expendable inventory (NEP) management. Physically receive and issue out NEP items, monitor and regulate the physical movement and location of all fixed assets, as well as sort and arrange the fixed assets in readiness for approved disposal action. Work with the Administrative/Human Resources Assistant, to ensure correct physical labelling and coding of all NEP items and assist the Administrative/Human Resources Assistant in carrying out annual physical verification of fixed assets.
Keep physical custody of the administrative stocks (stationery and office supplies). Receive stocks into the administrative stores and fuel dump and issue out to requesting units/staff upon approval. Maintain bin cards and other relevant documents. In a timely and regular manner, inform the Administrative/Human Resources Assistant on office supply replenishment needs. Assist in carrying out quarterly physical count of the store.
Assist in filing and shelving of documents in the Operations Section (Finance, Admin and HR) to ensure efficient and accurate record keeping.
Receive requests for stationery and office supplies from different units and ensure accurate issuance as approved by Supervisor. Maintain, prepare and submit monthly report to Supervisor.
Carry out reproduction, scanning and binding of office documents and arrange for reproduction of documents outside the office when required. Maintain the daily photocopying register, photocopier log and ensure follow up for regular maintenance and repairs of photocopier for optimal functionality.
Dispatch and collect mails to and from the post office. Maintain register of mails dispatched through the post office.
Assist in making payments for utilities to various service providers (electricity, telephone etc) and filing of receipts. Assist in regular inspection of office premises and facilities and reporting faults to the Administrative/Human Resources Assistant for action.
Qualification:
Completion of secondary education. University or polytechnic-level diploma in business administration, management or related field preferable.
Experience:
Two years progressive experience in administrative or office support. Experience in stock taking and recording an asset.
Fluency in English language is required. Knowledge of another UN language, an asset. Knowledge of local working language’s) of the duty station is desirable
Communication, working with people, drive for result and ability to maintain confidentiality.
Analyzing, learning and researching, planning and organizing, following instructions and procedures.
Basic computer literacy with knowledge of word and excel.
UNICEF, which has a smoke-free environment, is committed to gender equality in its mandate and its staff. Well qualified candidates, particularly women, are strongly encouraged to apply.
How to Apply
Prepare the following documents
A completed UN Personal History Form (which can be downloaded from www.unicef.org/employ)
Your curriculum vitae with your current, detailed contact information (including telephone number and email address)
A one-page summary statement that shows how your qualifications and experience meet the requirements above.
Only candidates meeting the minimum qualifications and competencies (above) will be considered.
Send your documents in a sealed envelope marked ‘confidential’ and with the vacancy number to:
The Human Resources Manager
UNICEF
UN House
Plot 617/618, Diplomatic Drive
Central Business District
PMB 2851, Garki, Abuja
Deadline
10 August 2010
UNICEF will contact short-listed applicants within two weeks of the deadline. UNICEF will not contact applicants who were not short-listed.

3 Comments

  • CURRICULUM VITAE

    Chelsea Hotel, Plot 123, Zakari Maimalari Street, Central Area, Abuja, FCT.
    Phone: 08037185725. E-mail: caspacharry@yahoo.co.uk

    ONYEAJU, Caspa-Kevin

    Sex
    ……………………………………………….………………………………
    MALE

    Date of Birth
    ……………………………………………………………………………….
    10TH MAY, 1973

    Local Government Area
    ……………………………………………………………………………….
    OHAJI – EGBEMA

    State of Origin
    ……………………………………………………………………………….
    IMO STATE

    Nationality
    ……………………………………………………………………………….
    NIGERIA

    Marital Status
    ……………………………………………………………………….………
    MARRIED

    INSTITUTIONS ATTENDED & QUALIFICATIONS
    1. PGD (Hospitality and Tourism Management) Awaiting Result
    (National Institute for Hospitality and Tourism Management, Abuja).
    2. Imo State University (1994 – 1998) Bachelor of Science (B.Sc. Public Administration, 2nd Class Upper)
    3. Egbema Secondary School, Imo State (1984 to 1990), Senior Secondary School Certificate (SSCE)
    4. Community Primary School, Mgbara Egbema, 1978 to 1983), First School Leaving Certificate.

    MEMBERSHIP OF PROFESSIONAL BODIES:
    Member, Institute of Corporate Administration of Nigeria

    PROFESSIONAL TRAINING
    Workplace Peer Educator (HIV/AIDS) by Society for Family Health (SFH)
    Chelsea Groups Limited
    JOB TITLE: GROUP HUMAN RESOURCES MANAGER
    EFFECTIVE DATE: 2008- Date
    JOB SUMMARY
    1. Oversees all aspects of hotel administration to create a good working environment for staff to ensure optimal output which would guarantee guest satisfaction.
    2. Coordinates the basic activities that are necessary to effect the retainance of old corporate clients and acquisition of new ones.
    3. Sets up policies to ensure that industrial harmony and total discipline is maintained at all times amongst staff of the Hotel.
    4. Take disciplinary actions where deemed necessary on any in- subordinating staff.
    5. Identify manpower needs and report same to appropriate authorities.
    6. Assign duties and responsibilities to subordinates staff and ensure performance compliance to assigned duties.
    7. Grant discounts (with the knowledge of the OPM) when such an exercise would imply more revenue for the hotel.
    8. In conjunction with the HODs you shall appraise subordinates for confirmation, rewarding, promotion and or for disciplinary action whenever deemed necessary.
    9. Fashion out a vacation / holiday programme for all the workers as and when the time arises.
    10. To plan, direct and implement a regular training programme for new and old employees alike.
    11. Oversees the activities of the Hotel’s staff to avoid a negation from set targets and goals.
    12. Acts as final authority for the departmental heads requisition for the purchase of administrative utensils and consumables.
    13. Organize and supervise the Transport needs and activities of the Hotel.
    14. Develop and maintain a medical policy for hotel’s staff in line with the designated government agencies.
    15. Carry out other administratively related jobs as may be assigned.

    WORKING EXPERIENCE
    January 2005 – 2008 Personnel/ Admin Manager,
    Reiz Continental Hotel,
    Central Business District, Abuja
    Functions:
    • Develop, monitor and communicate personnel policies that reflect the company’s aims of being a good employer, ensuring that systems are managed and developed in a creative manner and advising managers on their applications.
    • Carry out the physical verification of non-expendable inventory management. Physically control the inventory and usage of all stationery items.
    • In charge of the maintenance schedule and fleet operation of all the organizational vehicles.
    • Keep physical custody of the administrative stocks (stationery and office supplies). Receive stocks into the administrative stores and fuel dump and approve requests for units/staff upon request Maintain bin cards and other relevant documents. In a timely and regular manner, initiate a process of purchase request and procurement of secretarial materials and replenishment needs.
    • Train staff and also assist in filing and shelving of documents in the Operations Section (Finance, Admin and HR) to ensure efficient and accurate record keeping.
    • Receive requests for stationery and office supplies from different units and supervise accurate issuance as approved by the General Manager.
    • Maintain, prepare and submit monthly report to the general manager.
    • Supervise and organize training on for the Business centre reproduction, scanning and binding of office documents and arrange for reproduction of documents outside the office when required.
    • Maintain a post box and other mail addresses for the organization.
    • Assist in making payments for utilities to various service providers (electricity, telephone etc) and filing of receipts. Assist in regular inspection of office premises and facilities and reporting faults to the Administrative/Human Resources Assistant
    • Monitor and review staff terms and conditions, making recommendations for changes to management team as appropriate.
    • Manage the Hotel’s job evaluation scheme and facilitate the job evaluation panel.
    • Establish and monitor management standards and build consensus as appropriate management style.
    • Advise Heads of Departments on matters relating to human resources management
    • Developing the job descriptions of all departmental staff
    • Sourcing for the best human resources and the recruitment of the line staff for the hotel.
    • Establish in-house management training programs that address organizational needs across division lines e..g Performance Appraisal, Resources Maximization, etc, and orientation of newly employed staff.
    • Carrying out the administrative activities of the Hotel with a view to maintaining a corporate and formal relationship among the staff.
    • Developing all the disciplinary procedures/codes of conduct and ensuring that corporate existence of the Hotel is maintained through the prescribed disciplinary procedures.
    • Coordinating the activities of the transport section.
    • Maintaining a conflict free environment and ensuring that all grievance procedures are observed with a view to resolve all staff disputes by dialogue and negotiation.
    • Participate in staff appraisal, confirmation and promotion, i.e staff reward and motivation.
    • Developing conducive medical policy that will ensure maximum output from the staff without altering the continuous productivity.
    • Manage relationship with government agencies and other bodies to ensure they operate within good environment.\any other functions as may be directed by the management.

    Jan. 2005 – Jan. 2006 Project Coordinator (Abuja Zone) Sheiks & Bishops Nig. Ltd.
    Functions:
    • Coordination of the Company’s activities in Abuja Zone
    • Carry out the Personnel and administrative functions as it affects the company’s project.
    • Developing the job analysis of other staff to ensure that each staff’s job description complements the other to the achievement of the organization’s goals.
    • Developing a database for the purpose of actualizing the project of “the first National Conference of Traditional Title Holders in the Federation.
    • Develop and manage the relationship with concerned government agencies and other bodies in the Federation Ministry of Culture and Tourism to ensure they operate within good environment with the Organisation for the purpose of executing the National Project
    • Develop and maintain official correspondence with all affected government agencies and parastatal for the purpose of participating and sponsoring the project.
    • Maintaining and coordinating the day to day itinerary schedule of the Chairman within Abuja and Northern Zone.
    • Public Relation functions and any other functions as may be directed by the Managing Director

    2002 – 2004: Branch Manager (Operations), Abuja
    Office Devices Telecommunications Ltd.
    Functions:
    • Coordination of the Branch Activities
    • Staffing and organizing the Human Resources of the Branch
    • Developing and executing training needs and schedules for the line staff
    • Maintaining Personnel staff records for the Zonal Employees
    • Sales and marketing of the branch stock
    • Ordering of stock
    • Monthly/daily sales and purchase analysis of the branch activities
    • Reporting to the Managing Director on issues concerning the Branch
    • Creation of marketing environment conducive for the operations of the company with a view to maintaining the organizations lead in the face of acute competition.
    • Maintain personnel records in accordance with company, regulatory requirements.
    • Provide support and guidance regarding personnel administration, administers and communicates HR policies and programmes with departments.
    • Answer questions and assist with problems resolution for employees and other managers.
    • Carried out other functions as directed to me by the Managing Director.

    References:

    Joseph Kadiri,
    American Embassy,
    Central Area Abuja.
    07034179864

    Godly Onyekachi Agala.
    Christian Teaching Centre,
    Life Camp, Abuja.
    08035955000

  • CURRICULUM-VITAE

    OKUSANYA IDOWU OYEDAMOLA
    OBJECTIVE
    TO INITIATE AN INSTITUTE IN ACHIEVING A KNOWLEDGE TO THE UNKNOWN AND TO EXHIBIT A PROACTIVE MEASURE IN EVERY EXPECTED ENVISAGE
    RESIDENTIAL ADDRESS
    17, ALHAJI LAMIDI STREET, PAPA-AJAO, MUSHIN, LAGOS STATE
    MOBILE CONTACT: +2348026650920, +2348036665548
    E-Mail: idnoble83@yahoo.com
    SEX: MALE
    MARITAL STATUS: SINGLE
    STATE OF ORIGIN: OGUN
    DATE OF BIRTH: 17th AUGUST, 1983
    INSTITUTIONS ATTENDED
    UNIVERSITY OF NIGERIA, NSUKKA (2006-2010).
    KARROX TECHNOLOGIES LTD. (KARROX), YABA (2008-2009)
    FEDERAL COLLEGE OF EDUCATION (TECHNICAL), AKOKA (2002-2005)
    IGBOBI COLLEGE YABA, LAGOS STATE (2002)
    ODUDUWA SECONDARY SCHOOL, MUSHIN (1993-1999)
    ST. ANTONIO JUNIOR SCHOOL, MUSHIN (1987-1993)
    QUALIFICATIONS
    BSC(ED) COMPUTER SCIENCE EDUCATION
    KARROX N+
    NCE COMPUTER/MATHEMATICS
    HOBBIES
    PLAYING OF ANY TYPE OF BOARD GAME SUCH AS CHESS ETC
    AND WATCHING OF MOVIES
    INTERPERSONAL SKILLS
    COMPUTER LITERACY
    ABILITY TO WORK WITH MINIMAL SUPERVISION
    ABILITY TO SECURE AND PROSPECT
    MARKETABILITY AND KNOWLEDGE MANAGEMENT
    ADVENTUROUS
    VOCATIONAL EXPERIECE
    (1999-2010) OLADIPO BOOKSHOP
    RESPONSIBILITY: SUPERVISING OFFICER
    (2005) GBAGADA COMPREHENSIVE HIGH SCHOOL, GBAGADA
    RESPONSIBILITY: A J.S S 3 MATHEMATICS TEACHER
    (2007/2008) NEW STATE MODEL SECONDARY SCHOOL, MUSHIN
    RESPONSIBILITY: J.S.S 2/3 COMPUTER/MATHEMATICS TEACHER
    (2008/2009) COMMUNITY SENIOR SECONDARY SCHOOL, ILASA
    RESPONSIBILITY: J.S.S 1 MATHEMATICS TEACHER
    REFREES
    1 MRS. BLESSING OGUNJOBI
    3, OSHINKOLU STREET, PAPA-AJAO, LAGOS STATE
    08023157253

    2 MRS. YETUNDE OSHEKUN
    17, ALHAJI LAMIDI STREET, PAPA-AJAO, LAGOS STATE
    08070990548, 08055309657

    3 MR. OLUWATOYIN AJAYI
    17, ALHAJI LAMIDI STREET, PAPA-AJAO, LAGOS STATE
    08023056702

  • Onaolapo Abiodun Jimmy

    Permanent Address: Plot 17, Surulere Close, Gbanda, Ojoo Area, Ibadan.
    Postal Address: P.O. Box 21142, U.I. Post Office, Ibadan.
    Telephone number: 08060743895, 08051379123
    E-mail address abiodunjimmy@yahoo.com

    GENERAL DATA
    Date of Birth: October 9, 1984
    Sex: Male
    Marital Status: Single
    Place of Birth: Ibadan
    State of Origin: Osun State
    Local Government: Odo-Otin Local Government
    Hobbies: Reading, Listening to Music and Playing Football

    OBJECTIVE
    To work with existing staff and contribute the best of my ability and quota so as to improve organizational objectives and achieve managerial goals.

    PERSONAL PROFILE
     Self-motivation and target oriented.
     Good interpersonal skills with ability to work effectively in a team.
     Ability to work under pressure and fight reporting schedule.
     Basic computer skills and application – browsing, desktop publications.
     Ability to motivate and influence people, through my strong interpersonal and intrapersonal; skills, due to my great sense of leadership.

    INSTITUTIONS ATTENDED WITH DATES
    Osun State Polytechnic, Iree, Osun State 2005 – 2008
    Immanuel College High School, Orita U.I. Ibadan 1996 – 2002
    Baptist Service Centre, U.I. Ibadan 1990 – 1996
    Tomab Communications (Computer Engineer & Consultant) 1998 – 1999

    QUALIFICATIONS OBTAINED WITH DATES
    Ordinary National Diploma in Accountancy 2008
    Certificate in Desk-top Publishing 1999
    Senior Secondary School Certificate (NECO) 2002
    Primary School Leaving Certificate 1996
    LIST OF PUBLICATION
    The Role of Accounting in the level of decision making in tertiary institutions in Nigeria. (A Case Study of Osun State Polytechnic, Iree) by Onaolapo Abiodun .J. (June 2008)

    WORKING EXPERIENCE
    Noah Computers and Business Centre 2002 – 2004
    Shop 39, Agbowo Shopping Complex,
    Agbowo U.I. Ibadan.
    Responsibility: Computer/Photocopy Machine Operator

    God’s Grace Business Centre 2004 – 2005
    No. 24, Adegbite Street,
    Agbowo U.I., Ibadan.
    Responsibility: Computer Instructor

    International Institute of Tropical Agriculture (IITA) 2008 – 2009
    Moniya, Ibadan.
    Payroll Department
    Responsibility: Preparing workers salary (IT Student)

    Palmcrest Hotels and Suite 2010 till date
    Km 3, Gbogan Owode, Osogbo
    Responsibilities: Accounts Clerk

    REFEREES

    MRS. ADIO .A.
    Payroll Department,
    IITA, Moniya,
    Ibadan.
    08055163758

    MR. OYEDIPE .P.
    Chairman
    Nigeria Union of Tailors
    (Agbowo Branch)
    Agbowo U.I. Ibadan

    MR. A. ONAOLAPO
    Idowa High School,
    Idowa, Ijebu Ode
    Ogun State.
    08056431857

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